Saturday, April 26, 2014

Distribution Management Made Easy

C&F and Distribution Management Made Easy


In today’s blog we will be sharing about how Distribution management is a very crucial task for organizations.

Distribution is an integral part of business. FMCG, Consumer Durable companies, Pharmaceutical companies are largely dependent on their Distributors for in time and effective supply of material down the supply chain.

Distributors must have the optimum stock and an accurate understanding to the sales and purchase trends to effectively store the optimum Inventory and reorder accordingly to give the right picture of Sales to the parent company for manufacturing.

The cycle looks very simple but it’s very complex and have enormous effects on business If not handled appropriately.

To start with the Manufacturer has different Distributors across the area (Country, State etc) so that it can send and store its products with them, from whom the smaller stockist or C&Fs may purchase, and from whom further the Retailer (shop owner) buy products and sales to the end customer.

This cycle involves many transactions like sales, purchase, returns, replacements, promotions, discounts, credit, outstanding. Credit, cheques etc.

The concerns starts form the 1st phase its self when the company sells the product to different distributors across the country and tries to maintain the details. It becomes very tedious task when you need to manage details for 10 different vendors it is highly time consuming activity. 

Few of the challenges faced are:

  • Communication with all the vendors
  • Sharing Central rates for all the vendors centrally,
  • Identifying the best distributor among rest
  • Monitoring and manage the credit limits and cycle of the Distributors
  • Complete Purchase Order management, good Receipts note and supplier ledger management
  • Multi location Inventory management
  • To have real time update from all the locations to have information on financial accounting, inventory, outstanding, shelf life, expiry, credit note, debit note, breakage, expiry, special bonus, discount etc.
  • State wise or country wise tax reports and registers
  • State wise or country wise VAT and E-Returns
  • Sales return notes
  • Distributor wise, age wise, outstanding list and analysis.
  • Manage breakage expiry
These are the few of the challenges which needs to be addressed in order to manage the Distributors in an effective manner. The main idea is to have visibility and transparency within the system to know the current state and trends which helps you to plan for the future.

The same is applicable for the Distributors when they further sell the stock to smaller distributors of a local area or directly to a Retailer, and again when a retailer sells the product to the end customers.

The Solution to all these is to have a Distribution Management Software which can help you handle all these concerns in a real-time basis and provides accurate information to plan for the future.

RetailGraph works as complete distribution management software which provides centralized control over the multi location C&F and distribution channel. 

As supply chain management software It helps you to work as

  1. Complete online mode: It provides real time reporting, analytics and data to trust for faster decision making based on accurate information. Internet connectivity and Static IP is a must to have at all locations for real time information transfer and 
  2. Hybrid Mode (online-offline): It allows you to work offline and data syncs with the Central database at a desired frequency of the day on the availability of Internet. It requires static IP at all locations for information transfer at the desired intervals.
The software helps to maintain exact information on the purchases from the parent company (manufacturer) and the details of sales and supply of the material to the local C&Fs, Stockiest, and retailers etc. It helps you to identify best buyers and suppliers through detailed reports and analysis.

As a warehouse management system you can have more streamlined inventory control, Reorder planning, expiry, returns, replacement, barcoding reporting and also facilitates you to share SMS and emails.

Benefits of the C&F and Distribution management software solution:

  • Single point communication to all Distributors across locations
  • Instant availability of accurate information helps in faster decisions
  • Complete inventory management with visibility on available stocks /expiry /slow moving items
  • Overall & Distributor wise business analysis
  • With ready to use software & quick implementation ,helps in enrolling new distributors
  • Easy to use software with minimal training and low TCO
  • Higher Visibility through live updates from each and every stores to HO
  • distributor wise / Area Wise / Region wise analysis
  • Single entry price updates for PAN India Locations
  • Smooth day to day transactions and reporting 
  • Area wise tax management
  • Export accounting data to Tally
  • C&F wise / Area wise / User wise login and access to have security and secrecy of information
Hope you have liked the blog. Please share your comments.

RetailGraph Team

SoftWorld (India) Pvt. Ltd.
21, Sunder Market,
Near SMS Hospital, Jaipur-302004
Ph: +91-141-2577600 (5 Lines) * Fax: 2571882
Cust. Care Center: +91-141-2577603 (2 Lines)
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